Shape the event and its sections
Set the venue, date, event defaults, performance categories, breaks and scorecards that turn an idea into an operable competition.
Event teams
Build the competition once. Keep everyone moving together.
Squadzee connects the structure of your competition with the schools, acts, music, adjudicators and live decisions that make it happen.
- Sections
- Submissions
- Adjudication
- Results
The event is one connected system
Entries, music, people, timing and judging need one reliable version of the truth.
A competition can move quickly from a calendar entry to hundreds of small handoffs. An entry invitation, music replacement, judge change or running-order edit should not create another disconnected spreadsheet or message thread.
Squadzee gives the event team a shared operational view while keeping each person's access and responsibility explicit.
Connected tools, clear handoffs
What Squadzee can do for organisers.
Create the event structure, open the right routes in, and keep control as the competition moves from entries to results.
Open an event entry invitation
Email a private time-limited invitation, or deliberately create a shareable link, so an eligible school, family or personal account can submit without joining the host account.
See every entry in context
Review the representing account, performers, payment state, cancellation state and event-specific act copy from one section view.
Control the latest event track
Receive independent music copies, follow revisions, and mark the current file Pending, Verified or Rejected with a useful note.
Assign panels, Chairs and scorecards
Set event and room judging panels, name a moderation Chair, override individual sections where needed and keep every card tied to its judge.
Run and complete the day
Publish parallel room plans, track each room's live pace, then wait for every panel card before the Chair reviews, confirms and hands off publication.
One handoff at a time
A competition that moves forward in deliberate stages.
The event team can see what is ready, what is still moving and who owns the next decision.
- 01
Shape the competition
Create the event, rooms, categories, timing assumptions and scoring structure.
- 02
Bring people in
Invite co-organisers and adjudicators, set room coverage, then send event entry invitations.
- 03
Check what arrived
Review acts, entry states and the latest music revision for every section.
- 04
Publish the day
Set each room's section order and breaks, then share the parallel live running order.
- 05
Complete the result
Collect every panel card, let the Chair review and confirm, then publish through a separate decision.
Where the handoff matters most
The details people feel on a busy day.
Squadzee keeps the working detail close to the event decision it belongs to.
Opening entries
Open submissions without opening your whole event.
Create a time-limited event entry invitation while entries are open. The recipient chooses an eligible school, family or personal account and receives only the submission access intended for that competition.
- Share one clear route instead of collecting forms by message.
- Keep submission access separate from organiser authority.
- Revoke event-specific access when the handoff should stop.
Acts and event music
Every act arrives with context. Every music revision has a state.
The section brings the representing account, performers, entry status and current event music together so staff can check the performance as one operational unit.
- See the entry and its latest event-specific music copy together.
- Verify or reject the current track with a useful note.
- Keep replacements visible as revisions rather than mystery attachments.
The competition itself
What Squadzee can do for a competition.
A competition is more than a list of acts. It is a chain of trusted decisions—from who enters which category to who can release the final result.
A clear field
Rooms and sections turn the programme into clear parallel plans, with each category keeping its own acts, timing and result.
A ready performance
Each entry keeps its representing account, performers and current event music together.
A fair decision
Every effective panel judge works from the intended scorecard, while a named Chair receives the complete-panel handoff.
A controlled result
Placements move through review and confirmation before the final board is published.
Ready when the event is
Bring every moving part into focus.
Step into the Squadzee platform and keep the next handoff clear.